I'm not an insider - period. But here is my understanding of what I have heard and you can TIFWIW. Keep in mind that Hart plays things extremely close to the vest, he is very wise and deliberate, and a very sensible person. Hart only let's certain people know information when he is ready for them to know the info. So I could be off a little bit on the info and timeline bc I am getting 2nd hand or 3rd hand info from several sources and their perspectives on what is taking place. Plus, this is my opinion...nothing official...
Hart never back channeled Gruden. Some donors (not sure who) did reach out to Gruden sometime after Miss State and Missouri loss. Gruden expressed a passing interest but nothing serious yet.
After the Vandy loss, Dooley is fired. Hart has press conference.
Gruden is contacted again but this time by a few donors and some that are very close to the university. From what I can gather from reading in between the lines, there were some concerns about control, the condition of the program and university culture. There were some questions about what or how the program would operate / run with Gruden, his staff, and his commitment to ESPN. Apparently Gruden can leave ESPN but will we allow him to finish out the season? I think so...
Gruden turns down Arky.
Next, Hart has a closed informal interview with Gruden. At this point things get somewhat candid. Hart has to be comfortable with the circumstances and the overall plan on how this will work because there is a change over process and a coordination of information from the former staff to the incoming staff. Which staff will Gruden keep? Who can Gruden assemble?
Gruden is assured that he will report to Hart and is given the green light on his skeletal crew. A budget is discussed and in fairness to Gruden and the university, no official offer has been made until Gruden has assembled his staff and had a chance to interview the current staff. Gruden also needs to see if his skeletal crew is okay with coaching at TN too. There is a mutual understanding that at any point during the process that if an NFL head coach offer is made that Gruden is free and clear to pursue that offer under no obligation to the university.
Since there is a football game this weekend, a decision is made to wait till after the game and allow the current staff to coach out the season. Then Gruden can interview the current staff.
Hart reports to Cheek and a few donors in another closed door session. Everyone is satisfied with the plan. Cheek and company decide to make the money available for Hart to pull the trigger.
But this I do believe, the job is Gruden's and I don't think ESPN, money, staff, control, or facilities will be an issue.
Timing and process is the issue ....because out of respect to current coaches, the seniors, the team, and other parties involved.
Anywhere along the timeline Gruden could have easily said no like he did with Arkansas but he hasn't said no to TN...why? Fortunately no other NFL teams have come knocking...